Office Manager for Kate Campbell MSP

Salary: £39,550 – £45,966 per annum   

Hours: 35 per week

Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)

Responsibilities:

• Acting in a supervisory capacity for the team and oversight of office maintenance.
  • Managing office budget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
  • Managing constituency accounts, premises and equipment.
  • Managing staff and reviewing their performance.
  • Overseeing health and safety and staff wellbeing.
  • Acting as a support to me as an MSP.
  • Overseeing all administrative procedures, ensuring documents are easily retrievable.
• Organising diary commitments and preparing for all activities.
  • Arranging surgeries, meetings and travel.
  • Arranging briefing papers and speeches.
  • Communicating with parliamentary officials.
  • Representing on my behalf as and when required.
  • Acting in an advisory capacity to support me in my parliamentary role.
• Carrying out general office administration and acting as front of office for enquiries.
  • Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
  • Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
  • Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
• Maintaining office records and compliance with data protection.
  • Maintaining filing system and managing records.
  • Ensuring compliance with data protection legislation and GDPR requirements.
  • Ensuring administrative and secretarial support is provided.
• Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.

Requirements:

• Have excellent written, verbal and IT skills with accurate attention to detail.
• Have experience of managing staff with the ability to nurture and build effective teams.
• Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
• Be confident in managing budgets for staff resources and office provisions.
• Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
• Be well organised with the ability to prioritise competing workloads.
• Have the ability to analyse material for political purposes
• Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable
• Experience of working in an MSP constituency office desirable.

Application Process

Please email your CV to Kate Campbell at kate.campbell@parliament.scot.  

Be sure to include “Office Manager Job Application” in the subject line of your email. 

Closing Date: 29 May 2026 at 11:59pm.