Office Manager (Maternity Cover) to Gillian Martin MSP

Gillian Martin MSP is looking to recruit an Office Manager to cover a period of maternity leave, based in her constituency office in Oldmeldrum. 


The post will be for an initial fixed period of 6 months, with the possibility of extension for a further period.

The post will be for 25 hours a week, Monday-Friday. We are happy to consider flexibility within these days/hours if required.


The successful applicant will be responsible for managing a small team based across both the MSP’s constituency and parliamentary offices
.


Key duties will include:

  • Oversight of staff, offering guidance and/or support where required.
  • Management of the MSP’s inbox, responding to general enquiries and delegating emails for response to other staff members.
  • Management of the MSP’s diary and invitations received.
  • Management of office budget and processing payments for office costs.
  • Maintaining an efficient electronic filing system in the office, attempting to be paperless.
  • Attending meetings and events where required.
  • Ensuring the MSP is well briefed on all relevant matters.


Essential Requirements:

  • Experience in a management position.
  • Excellent written and oral communication skills.
  • Well established IT skills, including confident use of Microsoft Office Applications.
  • Good knowledge of local and national government structures and policy.


Desirable Requirements:

  • Good knowledge of the constituency area of Aberdeenshire East.
  • Broad range of office or administrative experience.
  • HR experience.
  • Casework experience.
  • Full, clean driving licence.


Salary: £27,729 pro rata 


Apply: By CV and covering letter to Gwyneth.petrie@parliament.scot 


Closing Date: 10th June 2019 


Start Date: 15th July 2019