1-year Cover for Office Manager in Constituency Office of Humza Yousaf MSP

Successful applicant will be responsible for managing a small team in a drop-in constituency office in Cardonald. Knowledge of local and national government structures and policy is essential; experience in a management position is essential.

Collective responsibilities of the constituency office team include the following:

  • Handling enquiries from constituents;
  • Processing casework effectively and efficiently by investigating and responding to issues raised through correspondence, telephone calls, emails and surgeries;
  • Tracking the responses to constituents and ensuring all enquiries are answered within the agreed timescale;
  • Maintaining an electronic filing system in an office that attempts to be paperless, where possible. Associating previous papers with current correspondence and extracting document on request;
  • Maintaining the casework tracking system and ensuring it’s up to date;
  • Typing of correspondence and reports as required;
  • Maintaining an in-depth understanding of the constituency of Glasgow Pollok, assisting the MSP in establishing and maintaining relationships with local statutory and third sector organisations;
  • Ensuring the MSP is well briefed on constituency matters, drafting responses and briefing notes where appropriate;
  • Monitoring local and regional media, and generating media coverage as directed;
  • Attending meetings and events as and when required;
  • Attending surgeries when required to assist the Member in dealing with constituent issues;
  • Monitoring the MSP’s inbox and social media traffic for incoming constituent enquiries.

As Constituency Office Manager, additional responsibilities include:

  • Oversight of the work of Caseworkers and offering guidance and/or support, where required;
  • Monitoring the MSP’s inbox, responding to general enquiries and delegating incoming casework enquiries;
  • Managing the MSP’s busy schedule by arranging meetings and keeping track of them in his diary;
  • Managing office budget and processing payments for office costs;
  • Oversight of production and distribution of an annual report;

This position is to cover 12-month career break of Office Manager. Position is full time 9am-5pm, although some flexibility to working hours is required due to occasional evening and weekend engagements. Occasional travel to Scottish Parliament in Edinburgh may be required.

Salary: £27,500

Start date: ~20th May 2019

To apply for this job please send your CV alongside a covering note of no more than 400 words on why you feel you would be suited to the role.

The deadline for application is Friday 15th March. Please send all applications to humza.yousaf@parliament.scot and cc helen.walker@parliament.scot

We will endeavour to respond to all those who apply, however, due to the high number of likely applicants, this may not be possible.